BULGARIAN NATIONAL ISBN AGENCY

The Bulgarian National ISBN Agency is the registration authority for the International Standard Book Number (ISBN) for Bulgaria. Activities of the National ISBN Agency are based on contractual relations with the International ISBN Agency and are in accordance with the Instruction for the Organization and Activities of the National ISBN Agency (available in Bulgarian only), the standard БДС ISO 2108:2018. Information and documentation – International standard book number and internationaly recognized principles.

 

The Bulgarian National ISBN Agency:

– Registers Bulgarian publishers of books and other monographic publications in the ISBN system;

– Assigns ISBNs for books in print (also for books on CDs, DVDs, e-books, etc.) of publishers registered in the ISBN system;

– Sends up-to-date address data of Bulgarian publishers to the International ISBN Agency in London for inclusion in the Global Register of Publishers;

– Maintains National Register of Issued Books in Bulgaria – a public register with data on the ISBN assigned books in print as well as the addresses of publishers participating in the ISBN system.

 

About the ISBN

Scope

ISBN is international identifier for monographic publications (mainly text-based; e.g. books, brochures, maps, graphic publications, educational films and software) that denotes a particular monographic publication uniquely and is potentially machine-readable.

A separate ISBN is assigned to each separate monographic publication or separate edition with different contents (e.g. second, revised etc.) or format (hardback, paperback and also different electronic formats like pdf, epub etc.) of a monographic publication issued by a publisher. A separate ISBN is assigned to each different language edition of a monographic publication.

ISBN is not assigned to continuing resources, printed music, dissertations and other not published material, greeting cards, stamps, websites, games, advertisement and promotional material, musical recordings, personal correspondence and documents, standards, patents.

 

Application

ISBNs are assigned to monographic publications, including related products such as publications available as sets or as completed series that are available to the public, whether available on a gratis basis or to purchase. In addition, individual sections (such as chapters) of monographic publications or issues or articles of continuing resources that are made available separately may also use the ISBN as an identifier. Provided that the publication qualifies for ISBN assignment, it is of no importance in what physical form the content is documented and distributed; however, each product form should be identified separately. Thus ISBN allows different product forms and editions of a book, whether printed or digital, to be clearly differentiated, ensuring that customers receive the version that they require.

A new ISBN shall be assigned if there have been significant changes to any part or parts of a publication – change in title and/or subtitle, change of binding, format, language, contents. A new ISBN is not assigned to reprints by the same publisher without change of contents and product form nor in case of price change, change to the cover design or color or minor changes in an edition like corrections to misprints.

Once assigned to a monographic publication, an ISBN can never be reused to identify another monographic publication, even if the original ISBN is found to have been assigned in error.

The assignment of an ISBN to a monographic publication, shall not imply any meaning or value as legal evidence with regard to the ownership of rights to that publication.

 

Benefits

ISBN is an essential instrument in production, distribution, sales analysis, and bibliographic data storage systems in the book trade, and is also of vital importance to library information management.

 

Structure

ISBN is a meaningful code and identifies particular publishers as well as specific title, edition and format. It consists of 13 digits preceded by the letters “ISBN” and is divided into the following five elements separated by hyphens:

– Prefix element – GS1 3-digit prefix 978 and 979;

– Registration group element – identifies the country, geographical region, or language area participating in the ISBN system;

– Registrant element – identifies a particular publisher or imprint within a registration group;

– Publication element – identifies a specific edition of a publication by a specific publisher;

– Check digit.

Example: ISBN 978-0-571-08989-5

 

Location and display

The ISBN must appear on the item itself.

– In the case of printed publications: the ISBN must appear on the verso of the title page (copyright page);  foot of the title page, if there is no space on the title verso;  lower section of the outside back cover;  foot of the back of the jacket, or any other protective case, or wrapper;

– In the case of electronic publications: the ISBN must appear on the title display, the first display (compact discs, online publications), or on the screen that displays the title or its equivalent (e.g., the initial screen displayed when the content is first accessed and/or on the screen that carries the copyright notice).

 

Terms of inclusion in the ISBN system

Any individual (natural person) or legal entity may be registered in the ISBN system provided that it has publishing activity registered in Bulgaria according to Bulgarian legislation and is operating local office. Individuals or organizations that publish only one occasional title and do not plan other publications are not registered in the ISBN system with individual code but are assigned with one ISBN from shared code.

Registration is made with the assignment of publisher identifier (registrant element, code) in the ISBN system which uniquely identifies publisher and allows utilization of certain number of individual ISBNs. A prerequisite for registration is that the first book must be at prepress stage. The size of the publisher code is determined according to anticipated annual publishing output declared by the publisher. When all ISBNs under the code are exhausted publisher is assigned with new code. For the code assignment publisher must pay a fee according to the size of the code as follows:

– for five-digit codes (containing 10 ISBNs from 0 to 9) – 5 BGN;

– for four-digit codes (containing 100 ISBNs from 00 to 99) – 11 BGN;

– for three digit codes (containing 10000 ISBNs from 000 to 999) – 26 BGN;

– for two-digit codes (containing 10 000 ISBNs from 0000 to 9999) – 44 BGN.

Payment is made after submitting and reviewing by the National ISBN Agency of the documents needed for the registration! Payment could be made by bank transfer (the account will be provided by the National ISBN Agency) or on site in the St. Cyril and St. Methodius National Library.

For the registration the following documents are needed:

  1. Registration form (Application 1 or 1A or 1C depending on the legal form of the publisher) for the assignment of publisher identifier (code) in the ISBN system, signed by the publisher:
    • Application 1 – it is filled if requester is legal entity, organization or natural person (ET) (sole trader) performing publishing activities;
    • Application 1A – it is filled if the requester is natural person with BULSTAT that is performing publishing activities;
    • Application 1C – it is filled if the requester is natural person planning publishing his own books or so called author-publisher.
  2. Copy of document that identifies the name of the publisher – for legal entities and natural persons (ЕТ) – a copy from the Commercial Register or a certificate for current status from the court and a copy of a trademark document, if any; for self-insured persons with BULSTAT – copy of the BULSTAT certificate;
  3. Application 2. Registration form for the assignment of ISBN for publication – when submitted on site is in two copies signed by the publisher;
  4. Title page of the book indicating the publisher’s name, place of publication and year of publication; for author-publishers also the back of the cover page with copyright sign as an author and copyright sign as a publisher;
  5. Copy of payment order for the fee that is due for the assignment of publisher identifier (code) in the ISBN system (it is submitted after the reviewing of the documents under item 1-4 by the ISBN Agency).

Note: After the registration of the publisher, successive ISBNs for the next editions are assigned free of charge by submitting only App. 2 by email (isbn@nationallibrary.bg, isbn_nl@abv.bg), by post or on site in the National ISBN Agency at the St. Cyril and St. Methodius National Library (Room 72). Publishers who have user account in the National Register of Books Issued in Bulgaria can place ISBN assignment requests online in the Register. Creating an account in the National Register of Books Issued in Bulgaria is only available to registered publishers. To receive username and password, you need to send a request via e-mail bip@abbaty.com containing the publisher’s name. Then you can use it to log in the Register and publish book annotations, images of book covers, and other data, as well as submitting online ISBN requests.

ISBN requests must be made no more than 6 months before the book is published!

Registered publishers are obliged to inform the National ISBN Agency of changes in their contact details initially submitted as well as to provide up-to-date information at the request of the Agency’s staff. Updates are made by filling up and submitting a Registration form for updating data of registered publisher. Important obligation is also to fill in the ISBN requests correctly and notify the Agency if any change in the data occurs as well as to provide data on all anticipated editions. 

 

For the assignment of one ISBN from shared code the following documents are needed:

  1. Application 1B. Registration form for the assignment of ISBN in shared code;
  2. Copy of document that identifies the name of the publisher – it is submitted by legal entities and natural persons (ET) and is a copy from the Commercial Register or certificate for current status from the court;
  3. Application 2. Registration form for the assignment of ISBN for publication;
  4. The title page of the book – in case of legal entities it must indicate the publisher’s name, place of publication and year of publication; if the requester is natural person he/she must provide a copy of the title page and back of title page stating copyright and printing house.

 

All documents can be submitted via e-mail (isbn@nationallibrary.bg), by post or on site in the National ISBN Agency at the St. Cyril and St. Methodius National Library (Room 72). Publishers’ registration and assignment of ISBN takes no more than 1 or 3 working days at the latest provided that all accompanying documents have been filed correctly and all necessary information for the registration has been provided by the publisher. The applicant is solely responsible for the accuracy and validity of the information filled in the registration forms and applications for ISBN assignment! The National ISBN Agency reserves the right not to process incomplete requests or requests contradicting the principles of the system. The National ISBN Agency reserves the right to refuse the registration of publishers who intentionally provided misleading or incorrect information.

Note: Pursuant to the Bulgarian legal deposit legislation publishers must submit certain number of copies of the circulation of each published book to the “Legal Deposit Department” of the St. Cyril and St. Methodius National Library. For more details refer to Legal deposit section.

 

Personal data

Allocations of publishers’ identifiers and ISBNs to publishers require the collection and maintenance by the National ISBN Agency of a specific set of information about participating publishers (persons or organizations). This information is provided through the registration forms 1, 1A, 1B, 1C and a Registration form for updating data of registered publisher and consists of names and contact details. The information is published in the National Register of Books Issued in Bulgaria at: www.booksinprint.bg, and is subsequently transferred to the International ISBN Agency in London for inclusion in their publicly-available Global Register of Publishers at: https://grp.isbn-international.org/. The purpose of publishing contact information is to help identify publishers, improve their visibility into the information space, and provide an opportunity for communication between publishers and users of their products. As the information may contain personal data subject to the provision of the General Data Protection Regulation (GDPR), such as individual contact’s name, e-mail address mentioning individual’s name, telephone numbers, fax numbers and, for individuals, their personal postal address, each publisher has the right to object to publication of all or parts of such data by expressing their will in the relevant registration form*. In the event that the publisher objects to the publication of their personal data, it will not be included in the said registers, but will continue to be kept by the National ISBN Agency for internal purposes. The publishers may change their preferences at any time by contacting the National ISBN Agency at the specified contacts.

Note: Consent applies only to those details associated with a specific individual person. Business contact details (business address and generic telephone numbers and e-mails) or those already publicly available elsewhere, should not be restricted. Whenever possible, enter business contact details in the registration forms to ensure that contact data required for the proper functioning of the ISBN system is available!

 

Contact details of the National ISBN Agency

Contact person: Miroslava Yordanova
Address: Sofia 1504, 88 Vasil Levski Blvd.
St. Cyril and St. Methodius National Library
Phone: + 359 2 946 11 43, + 359 2 9183 219
E-mail: isbn@nationallibrary.bg; isbn_nl@abv.bg
Visiting hours: Every working day between 10.00-12.00 and 14.00-16.00